TrackScore

Roles & Permissions

Coming Soon

Control access levels and manage what team members can see and do in your workspace.

Feature Under Development

Our comprehensive roles and permissions system is currently in development. This page outlines the planned features and capabilities for access control and security management.

Alternative: Currently, access control is managed through shared links and account ownership. Contact us for guidance on setting up secure team workflows.

Permission Levels

Administrator
Full access to all features and settings

Full Control

  • • Create and delete competitions
  • • Manage all team members
  • • Configure workspace settings
  • • Access billing and subscription
  • • Export all data

Security Management

  • • Assign and modify roles
  • • Review audit logs
  • • Configure security settings
  • • Manage integrations
  • • Control data retention
Editor
Can create and modify content with some restrictions

Content Management

  • • Create new competitions
  • • Edit existing content
  • • Manage participants
  • • Update scores and results
  • • Publish competitions

Limited Access

  • • Cannot delete competitions
  • • No team management access
  • • Limited export options
  • • No billing access
  • • Cannot modify workspace settings
Viewer
Read-only access to view competitions and results

View Access

  • • View all competitions
  • • See participant details
  • • Access historical data
  • • View reports and analytics
  • • Download basic exports

Restrictions

  • • Cannot create content
  • • No editing permissions
  • • Cannot invite team members
  • • No access to settings
  • • Limited export capabilities

Custom Roles

Role Creation
Build custom roles tailored to your team's needs

Create custom roles by combining specific permissions to match your organization's unique workflow and security requirements. Define exactly what each team member can access and modify.

Granular permission control
Role templates
Permission inheritance
Role cloning
Permission Matrix
Fine-grained control over specific features

Use our permission matrix to define exactly what actions each role can perform. Control access to specific features, data types, and administrative functions with precise granularity.

Feature-level permissions
Data access controls
Action-based restrictions
Conditional permissions

Security & Access Control

Access Controls

  • • Two-factor authentication
  • • IP address restrictions
  • • Session management
  • • Login monitoring
  • • Automated lockouts

Audit & Monitoring

  • • Activity logging
  • • Permission changes
  • • Access attempts
  • • Data modifications
  • • Security events

Compliance

  • • GDPR compliance
  • • Data retention policies
  • • Privacy controls
  • • Audit trails
  • • Regulatory reporting

Managing Permissions

Permission Assignment Workflow
How to assign and manage permissions effectively

1. Assess Needs

Evaluate what each team member needs to access

2. Choose Role

Select appropriate role or create custom role

3. Assign Permissions

Apply role and configure specific permissions

4. Monitor & Adjust

Review access and modify as needed

Permission Best Practices

Security Guidelines

  • • Principle of Least Privilege: Grant minimum necessary access
  • • Regular Reviews: Audit permissions quarterly
  • • Role-Based Approach: Use roles instead of individual permissions
  • • Temporary Access: Set expiration dates when appropriate
  • • Documentation: Maintain clear records of permission rationale

Team Management

  • • Clear Communication: Explain roles and expectations
  • • Training: Ensure team understands their access level
  • • Feedback Loop: Regularly ask about access needs
  • • Escalation Path: Provide clear process for requesting access
  • • Offboarding: Have procedures for removing access

Available Now: Current Access Control

Account Ownership: Competition creators have full control over their leaderboards and can manage all aspects including participant data, settings, and visibility.

Public/Private Settings: Control who can view your competitions by setting them as public (anyone with the link) or private (account owner only).

Link Sharing: Share specific competition URLs with team members who need access. Public competitions allow viewing and basic interaction.

Manual Coordination: Use external tools to coordinate team access and establish informal permission structures while awaiting our full role management system.